Course Request Help Topics
Credit Hours and Repeat Statements
(page 5 of course request)
*Credit hours are required.
Enter credit hour information in only one of the groups provided. You may not enter information into more than one category. In the category chosen, you must complete either fixed or variable credit hours. You may not enter both fixed and variable credit hours. All credit hour values must be whole numbers (e.g., no fractions).
You will only see the “Differential Credit Hours” category for 400-level courses. Only enter credit hour information into the Differential category if 400-level courses will award more credit hours to graduate students enrolled in these courses. When entering credit hours into the second category (differential credit hours), you will insert the undergraduate credit hours only. The system will automatically calculate the graduate credit hours as one credit hour more than the undergraduate hours.
Inserting Repeat Credit Statements:
Only one of the grouped statements should be completed to indicate that a course may be repeated. It is recommended that one of the two last statements indicate maximum hours allowed, if this is known.
If a student will be allowed to earn additional credit(s) in the course by repeating it, click on the box before "This course may be repeated for credit.” Only check this box if the there is no fixed maximum number of hours for which this course may be repeated. If this box is checked, the statement “May be repeated” will appear in the course catalog.
If the course awards regular credit or credit equivalent (administrative credit), indicate the maximum number of hours in the next statement “This course may be repeated for a maximum of ___ hours of credit.” The maximum number indicated must be a whole number. If this field is completed, the statement “May be repeated up to a maximum of ___ hours of credit” will appear in the catalog.
If the course awards differential credit at the 400-level, there is a different number of maximum hours allowed for undergraduate versus graduate students. Indicate the maximum number of hours in the next statement “This course may be repeated for a maximum of ___ hours of credit for undergraduate students, or ___ hours of credit for graduate students.” Each maximum number indicated must be a whole number. If these fields are completed, the statement “May be repeated for a maximum of ___ hours of credit for undergraduates, or ___ hours of credit for graduate students” will appear in the course catalog.
If students may register in more than one section of this course in the same term, click on the box before the final statement. This means that if more than one topical section is being offered, the student may register in more than one of these to repeat the course in the same term. Note that one of the above general repeat statements must be completed in order for the student to repeat the course in the same term!
In the last box, indicate any special repeat statements which cannot be covered above (see examples).
Credit Hours - Policy
All courses are given on a semester basis, and credits earned are semester credits. To convert these credits into quarter credits employed in certain other institutions, they should be multiplied by three halves (3/2). Credit hour values must be whole numbers (no fractions).
Contact hours are very closely related to credit hours.
- Fixed credit courses give the same amount of credit to every student. Variable credit courses are a range of hours, but this range of hours applies to all students that register. Variable credit courses are generally used for topics and independent study courses. The amount of credit awarded generally depends either on the topic or student choice (as in independent study) upon consultation with the instructor. 500-level courses listed in this category, intended for graduate students only, may include a differential of up to one hour between credit and contact hours (see item b).
- Only 400-level courses which adhere to the differential credit policy for graduate students should be entered in b). On April 18th 1989, the UIC Senate approved a motion to allow a differential of up to one hour between credit and contact hours in 400- and 500-level semester courses. The motion leaves it to the judgment of individual units to determine whether a differential is educationally warranted. Note that not all academic units have chosen to grant differential credit in their courses. During the Senate debate, the chair of the Senate Committee on Educational Policy indicated that the intention of the Committee's motion was to apply to graduate students and programs only. Differential credit may be chosen for 400-level courses and awards a different number of credit hours for undergraduates (e.g., 3 hours) and graduate students (e.g., 4 hours). Differential credit courses may be fixed or variable at each level (undergraduate and graduate).
- Equivalent credit hours (zero graduation credit, administrative hours) are used to identify courses in which students receive no credit towards graduation. The grade earned in the course will be Satisfactory (S*)/Unsatisfactory (U), and the credit earned will not apply toward earned hours. The student, however, will be assessed for the credit hours indicated. Credit equivalent hours are used for 0-level courses and selected 100-level orientation courses that don’t allow credit toward the degree.
The ability to repeat a course is most often associated with variable credit courses, although it may be associated with fixed credit courses as well. In general, courses that are repeatable are topics, practicum, or independent study courses.
The maximum number of credit hours should be reasonable, taking into consideration the relationship of the course to undergraduate and graduate degree programs. In determining the maximum number of credits, consider whether a student might enroll in the course both as an undergraduate student and a graduate student, or while enrolled in both a master's and doctoral degree program. It is recommended that a maximum number of credit hours be indicated wherever this is known.
Credit Hour Samples:
- The course will be available for 3 credit hours only for all students. Because this value is for all students, the information is entered into the first category, REGULAR CREDIT HOURS. “3” is entered into the category for “fixed.” The catalog will indicate:
- The course will be available for 1 to 4 credit hours for all students. Because this range is available for all students, information is entered into the first category, REGULAR CREDIT HOURS. “1” to “4” is entered into the category for “variable.” The catalog will indicate:
1 to 4 hours.
- The 500-level course will be available to all graduate students for 4 credit hours. Because this is a value available to all students, information is entered into the first category, REGULAR CREDIT HOURS. “4” is entered into the category for “fixed.” The catalog will indicate:
- The course is a 400-level course, and will utilize differential credit. 3 hours will be awarded to undergraduate students; 4 credit hours will be awarded to graduate students. The category DIFFERENTIAL CREDIT HOURS must be completed. “3” is entered into “fixed undergraduate” hours. Note that the system will set the graduate credit hours to the value of undergraduate credit hours plus one. The catalog will indicate:
3 undergraduate hours; 4 graduate hours.
- The course is a 400-level course, and will utilize differential credit, and is also variable. 1 to 4 hours will be awarded to undergraduate students; 2 to 5 hours will be awarded to graduate students. The category DIFFERENTIAL CREDIT HOURS must be completed. “1” to “4” are entered into the “variable undergraduate” hours. Note that the system will set the graduate credit hours to each undergraduate credit hour value plus one. The catalog will indicate:
1 to 4 undergraduate hours; 2 to 5 graduate hours.
- The course will be numbered at the 0 level and award no graduation credit. The category EQUIVALENT CREDIT HOURS must be completed. “1” is entered into category for “fixed.” The catalog will indicate that no graduation credit will be given for the course.
Repeat Statement Samples:
- May be repeated to a maximum of 16 hours of credit.
- May be repeated to a maximum of 9 hours of credit for undergraduate students, or 12 hours of credit for graduate students.
- Additional Text:
A maximum of 4 hours of credit may be applied to the undergraduate major in English or the M.A. in English.