Source:   UIC Office of Programs and Academic Assessment Website

Important Dates for Program and Course Approval


Programmatic Approval Dates for AY 2018-2019, by Committee

Listed below are seven (7) groups of dates that reflect the approval process for programmatic items (i.e., proposals). Each group includes a timeline for a proposal to move through the approval process based on the current meeting schedules of the Graduate College Executive Committee (GCEC), Senate Research Committee (SRC), for center and institute proposals only), Senate Committee on Educational Policy (SCEP), the UIC Senate, the University Senates Conference, the University of Illinois Board of Trustees (BOT), and the Illinois Board of Higher Education (IBHE). The rule of thumb is that a proposal meeting the deadline for submission to the Office of Programs and Academic Assessment will follow through the remaining bodies according to the dates listed within the grouping. Please keep in mind, however, the following points:

  • The timelines reflect the complete path a proposal can take. Not every proposal will require approval at every level. See Levels of Governance for Program, Curricular, and Unit Proposals for information about the levels of review required for various types of new and revised programs and units.

  • The Office of Programs and Academic Assessment (OPAA) deadline dates listed below indicate the target date for units to send proposals to that office in order to start the process for that cycle of dates. The timelines build in time for OPAA to insure that all documentation is in order and that proposals can be placed on the first agenda with ample time for committee approval prior to the first scheduled meeting. All revisions forwarded by that date must have received all necessary approvals (including the approval dates of other units, where necessary), include all necessary information (e.g., revised catalog statements, budget summaries where necessary, course forms) and be in final format (not in draft form). Note that proposals requiring extensive campus scrutiny or revision may take more time to be processed.

  • * Special note about IBHE dates: Because lead time is required for a proposal to appear on an IBHE agenda, it might not be considered at the IBHE meeting indicated. Questions could be raised by IBHE staff, delaying the placement of an item on the agenda. Please note particularly that doctoral programs, which may require external consultant review, will require extensive time at the IBHE level for processing. For further information regarding a particular doctoral proposal's process, please contact the Office of Programs and Academic Assessment, 312-413-2325.


  • Note that committee meeting dates are subject to change.

    GROUP 1
    OPAA Target Submission Date: July 23, 2018
    GCEC: August 31, 2018
    SRC: Please contact Dana Wright for information
    SCEP: September 6, 2018
    Senate: September 20, 2018
    Senates Conference: October 2, 2018
    BOT: November 15, 2018
    IBHE: March 2019 (Date TBD)

    GROUP 2
    OPAA Target Submission Date: August 13, 2018*
    GCEC: September 14, 2018
    SRC: Please contact Dana Wright for information
    SCEP: October 3, 2018
    Senate: October 24, 2018
    Senates Conference: October 31, 2018
    BOT: January 17, 2019
    IBHE: March 2019 (Date TBD)

    GROUP 3
    OPAA Target Submission Date: September 17, 2018*
    GCEC: October 19, 2018
    SRC: Please contact Dana Wright for information
    SCEP: November 8, 2018
    Senate: November 29, 2018
    Senates Conference: January 24, 2019
    BOT: March 14, 2018
    IBHE: June 2019 (Date TBD)

    GROUP 4
    OPAA Target Submission Date: November 5, 2018*
    GCEC: December 7, 2018
    SRC: Please contact Dana Wright for information
    SCEP: January 17, 2019
    Senate: January 31, 2019
    Senates Conference: February 26, 2019
    BOT: March 14, 2019
    IBHE: June 2019 (Date TBD)

    GROUP 5
    OPAA Target Submission Date: December 17, 2018*
    GCEC: January 25, 2019
    SRC: Please contact Dana Wright for information
    SCEP: February 13, 2019
    Senate: March 20, 2019
    Senates Conference: April 2, 2019
    BOT: May 16, 2019
    IBHE: September 2019 (Date TBD)

    GROUP 6
    OPAA Target Submission Date: January 14, 2019*
    GCEC: February 15, 2019
    SRC: Please contact Dana Wright for information
    SCEP: March 7, 2019
    Senate: March 20, 2019
    Senates Conference: April 2, 2019
    BOT: May 16, 2019
    IBHE: September 2019 (Date TBD)

    GROUP 7
    OPAA Target Submission Date: February 11, 2019*
    GCEC: March 15, 2019
    SRC: Please contact Dana Wright for information
    SCEP: April 3, 2019
    Senate: April 24, 2019
    Senates Conference: April 30, 2019
    BOT: July 24, 2019
    IBHE: December 2019 (Date TBD)

    KEY:
    OPAA = Office of Programs and Academic Assessment (manages program approval process for the campus) See the OPAA website at http://academicprograms.uic.edu/oaa/default.asp.

    * = If a proposal does not require review/action by the GCEC and SCEP is the first required stop within campus governance, the submission deadline may be extended.

    GCEC = Graduate College Executive Committee (review required for graduate items within the Graduate College ONLY). Most GCEC meetings are held at 1:30 pm in room 650 UH.

    SRC = Senate Research Committee (review required for centers/institute proposals ONLY)
    For agendas, see http://academicprograms.uic.edu/oaa/ResearchCommittee.asp.

    SCEP = Senate Committee on Educational Policy
    SCEP meetings usually begin at 1:30 p.m. in University Hall.
    For agendas, see http://academicprograms.uic.edu/scep/.

    All SENATE meetings above meet in Conference Rooms B&C of the Student Services Building, at the northwest corner of Racine and Harrison Streets.
    For schedule times, see http://senate.uic.edu/meeting-dates/uic-senate-meetings/.
    For current agendas, see http://senate.uic.edu/current-agenda-items/.

    BOT = Board of Trustees (review required for major items ONLY; see the Levels of Governance document found here.)
    For BOT agendas, see https://www.bot.uillinois.edu/meetings/agendas.

    IBHE = Illinois Board of Higher Education (review required for major items ONLY; see Levels of Governance document found here.)
    For IBHE agendas, see https://www.ibhe.org/calendar.html.