UIC: Programs and Academic Assessment
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Routing


The typical routing of a course in CRS is as follows:
(Also see Routing Flowchart)

  1. Department (or sponsoring unit) approval required *


  2. Unit review and signoff for any units listed as signoff units (no more than 14 days)


  3. Cross-listing department and college approval (when necessary; review period takes place concurrently with signoff)


  4. Line college or school review and approval *


  5. Graduate College Executive Committee and/or Senate Committee on Educational Policy approval is required for all courses requesting General Education credit, or all courses affecting the degree requirements in a new or revised degree program. Routing to these committees is initiated by the Office of Programs and Academic Assessment.


  6. Office of Programs and Academic Assessment (OPAA) review and approval. Course is entered into Banner and may be scheduled.*



After OPAA approval, the course is considered approved by the campus and may be offered as approved.

(The information below may be found in the CRS Introduction Manual.)

Review levels marked (*) above are normally required for every course submission. Line colleges may not approve a course until all signoffs are entered OR the signoff period expires, AND after all cross-listing units have entered their approvals, all where applicable.

If approval of a specific unit is required above, that unit MUST enter an approval into CRS in order for the course to be processed to the next level.

Sign-off routing may be chosen by a unit to route a course to another unit for its information and/or comment. A two-week "window" is allowed to give other affected units an opportunity to review, sign-off, and comment on a request. If, after two weeks, the administrator of another affected unit does not sign off and comment on the request, "No Response" will be entered on the approval/sign off section automatically. Sign-offs (signatures) do not signify either approval or disapproval of a request. Negative comments do not halt the review process. Any comments that are entered into the request will be available to see by all persons that view the course.

The review, sign-off, and comment procedure should not be confused with the approval procedure. A two-week "window" is allowed to give other affected units an opportunity to review, sign-off, and comment on a request, whereas there is no time frame associated with the approval of a request.

In the Course Request System, basic rules of entry and policy are enforced in the form of validations. Reponses to key questions on the course request are required before approving a course. Units should make sure that all questions are answered completely and appropriate faculty/committee approvals are obtained before approving and submitting to the next reviewing unit. Each department, school and college processes course changes and new courses according to its own policy.

Some courses need to be reviewed by the Graduate College and/or SCEP (the Senate Committee on Educational Policy). Courses needing SCEP review include those courses proposed to fulfill the course distribution credit requirement, the cultural diversity requirement, or degree requirements.

The final step in the course processing sequence is the reporting of course activity as part of the Report from the Vice Chancellor for Academic Affairs to the Senate on New, Dropped, Revised, and Temporary Courses. This report is produced periodically throughout the year.

Approvals
The approved effective date is assigned by the Office of Programs and Academic Assessment (OPAA). The approved effective date can differ from the proposed effective date requested. Depending upon Timetable deadlines, the approved effective date is usually the term of the next published Timetable.

EXAMPLE
A unit submits a course request in late May, 2006. The fall 2006 timetable has already been distributed and the call for the spring 2007 timetable is over two months away. The proposed effective date should be spring 2007. OPAA approves the course in late June, 2006. The approved effective term will be spring 2007.

A list of deadline dates for Timetable and course preparation is available at Timetable and Courses.