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Change an Approved Course

Use the resources on this page to learn more about how to change a course. Through the links below, you can review the approval process and procedures to change a course; download a Word version of the course request form; view related resources; review the deadlines associated with the process; and read examples of rationales for changing courses.

New or revised? Are you unsure about whether to revise an existing course or create a new course? If a student will be able to receive credit for both the existing course and the new course, you should create a new course with a new course number (regardless of whether the existing course will be dropped or remain active). If a student cannot receive credit for both versions of the course, revise the existing course.

Types of Course Changes Heading link

  • Change the course number or course subject.
  • Change the course title.
  • Add or remove a cross-list.
  • Add or remove a prerequisite.
  • Add or remove a restriction.
  • Change the credit hours.
  • Change the type of instruction (lab, discussion, lecture).
  • Add or remove general education categories.
  • Update other information: course description, learning outcomes, major topics, etc.

Approval Process Heading link

No form is required to initiate course requests, which are entered directly into the CRS system. The Word version of the course request form can be used to gather the required information, but it is not submitted to Academic Programs (AP). View instructions for each item on the form.

Course changes must be approved by the offering unit (e.g., department, division) and the college, following procedures established by the college. Once those approvals have been entered into the CRS system, the request for the change is routed to Academic Programs (AP) through the automated system workflow. AP can process some requests for changes after they are submitted without further approvals, but some revisions will require additional approvals. For example, if a revised course is included in a proposal for a new or revised program, its processing may be delayed until the program proposal has been fully approved by the appropriate levels of governance.

After the course is processed by AP, no further approvals are required. View a flowchart of the entire approval process.

Note about cross-listed courses. If the course being changed is or will be cross-listed, the cross-listing unit and college (if different than the controlling college) must sign off before the controlling college can approve the course changes.

Procedures Heading link

  • After you log in to CRS, you will see the CRS production screen.
  • Select “Change an Approved Course”.
  • Select the course that needs to be changed and click “Submit”.
  • Navigate through the six pages of information presented and be sure to update all information that needs to be changed. Useful information is available for each section. Select the “Help” icon at the top left hand side on each page to view it.
  • If you plan to change an existing course to request general education credit, you should indicate this in item #10 on the course request form and then complete the general education supplementary section of the course request (pp. 7-11). Read more about the General Education Program if you need more information to complete this section.
  • Click “Save and Exit” to save a record. A course request can be partially completed, saved, and edited or completed at a later date.
  • Click “Modify (update) a Pending Course” when returning to course in a subsequent session.
  • Click “Approval/Signoff Page” and select a course to submit the request for approval.

Examples of Rationales for Course Changes Heading link

  • The course is being changed from 3 hours for all students to 3 hours for undergraduates and 4 hours for graduate students. This change brings the credit hours in line with those offered in other 400-level courses and allows graduate students to earn a differential credit.
  • The weekly contact hours in the course will increase from 2  hrs. to 3 hrs., which will require an increase in credit hours from 2 to 3. Surveys of students who took the current version of Chem 305 indicate that most would enroll in and complete the 3-hour version proposed here. The additional time will allow for more thorough coverage of the material.
  • PhD students repeat this course to fulfill their PhD thesis requirement, but that is not currently reflected in the catalog. The catalog statement should notify students that the course may be repeated for credit.
  • The course will now be restricted in the student registration system to Art History majors. It is specifically designed for research into methodologies and theories of the discipline. This course is required of all majors in the Department of Art History.